National COVID-19 Information: PIANET.COM

74th Exhibitor Application

Please select your choice of booth number from 1-52
Booth Personnel Registration / Company Representative #1
One registration is included in your booth payment. Additional personnel may register for $175 each. All booth personnel must be registered to be admitted to the convention and/or trade fair.
Booth Personnel Registration/Company Representative #2
Booth Personnel Registration/Company Representative #3
LIABILITY PIA of Arkansas, the Officers and/or Directors of the association, nor the employees or members thereof, nor their representatives, nor the Exhibition Services Company, nor their representatives will be responsible for any injury, loss, or damage that may occur to the EXHIBITOR, the EXHIBITOR’S employees or property prior to, during, or subsequent to the period covered by the exhibit contract. The EXHIBITOR, upon signing the contract, expressly agrees to indemnify same against any and all claims for such loss, damage, or injury RESTRICTIONS PIA of Arkansas reserves the right to prohibit or require removal of any display or exhibit and/or EXHIBITOR, or any part of an exhibit, which it deems not suitable or in accordance with acceptable professional ethics or for other reasons deemed necessary or appropriate by PIA of Arkansas. All exhibits and/or EXHIBITORS shall conform in all respects to applicable safety, health, and fire codes. SECURITY AND INSURANCE PIA of Arkansas will use reasonable care in providing security services during the Trade Fair. However, PIA of Arkansas does not insure EXHIBITOR’S property. Insurance of booth contents and personnel is the responsibility of the EXHIBITOR. OTHER RULES PIA of Arkansas reserves the right to make such other rules as are deemed necessary to ensure the success of the Trade Fair. Scheduled Trade Fair times may be subject to change. EXHIBITOR will be contacted after EXHIBITOR’S application, fee, and signed contract have been received, as to the dates and addresses for where to ship exhibit materials. ADDENDUM Please refer to Rules and Regulations on next page which also constitute a part of this contractual agreement. 73rd Annual Convention & Trade Fair The below named Company, hereinafter called “EXHIBITOR”, hereby applies to PIA of Arkansas’ 2019 Trade Fair to be held in Fayetteville, AR April 25, 2019, and “EXHIBITOR” further agrees to abide by and conform to Rules and Regulations, included herein and shall constitute part of this application/contract,. IN WITNESS THEREOF, “EXHIBITOR” applicant has caused this contract to be signed by an Officer of the Company “EXHIBITOR” or person so duly authorized. NO REFUND WITHIN 30 DAYS OF EVENT.
**Prices go to $725 Standard Rate after March 22, 2019
$ 0.00

THE CHANCELLOR HOTEL PIA ROOM BLOCK

$129.00 BLOCK ENDS APRIL 11, 2019
RESERVE BY PHONE @ 479-442-1512.  Contact is Desiree Miller dmiller@hotelchancellor.com

Daily Check in begins at 4pm Daily Check out is 11am

Exhibitor Rules & Regulations

PIA of Arkansas 2019 Trade Fair: Thursday April 25, 2019

Exhibitors may take advantage of the Exhibitor Pre-registration discount at the early rate of $675 per Exhibitor prior to March 22, 2019 and receive the following:

  • 1 COMPLIMENTARY CONVENTION REGISTRATION!
  • RECOGNITION IN FUTURE REGISTRATION MATERIAL!
  • RECOGNITION IN PIA MAGAZINE PUBLICATIONS!

Exhibitors who fail to take advantage of this pre-registration opportunity prior to March 22, 2019 will have to pay the standard registration fee of $725 per Exhibitor.

  • BOOTH SPACE BASED UPON AVAILABILITY!
BECOME A PIA EXHIBITOR
  • Be sure to mail your signed contract and check prior to March 22, 2019 for the early, discounted rates.
  • First choice of booth locations for pre-paid Trade Fair Exhibitors are on a first come, first serve basis.
  • The Trade Fair will be held Thursday April 25, 2019 1-3 pm. Includes 2 dedicated Trade Fair Hours!
  • All Trade Fair Exhibitors, will have accommodations of 1 table, 2 chairs, signage, pipe, drape.
  • Carefully read the Exhibitor Application & Contract to ‘INSURE’ you understand Rules & Regulations.
  • Please keep copies of registration materials for your records & send the originals in with your check payable to: PIA at 10801 Executive Center Drive Suite 207 Little Rock, AR 72211

BOOTH ELECTRICITY AND DRAYAGE INFO:

Please email Staci at the PIA office for information regarding booth electricity and shipment information.  Electricity is NOT included in booth rental.  Vendor is responsible for electricity payment to third party company.

EXHIBIT SPACE

Booths are approximately 8 feet wide by 10 feet deep. Back drape is 8 feet high and side drops 3 feet high. Your booth will also include 1 draped table, approximately 6 feet wide, 1 identification sign, 2 chairs.

EXHIBIT FEES

An exhibit fee of $675 is payable in advance of the early discount pre-registration deadline of March 22, 2019 After the March 22, 2019 deadline, the standard exhibit fee of $725 will apply. This fee includes one complimentary convention registration; please refer to top of this page. Additional exhibit personnel must register and may do so for the rate of $175 per person. These registrations include admittance to all convention activities and meal functions.

TENTATIVE TRADE FAIR SET-UP SCHEDULE

WEDNESDAY April 24, 2019

1:00PM-9:00PM
Set Up Booths in
Eureka Ballroom Upstairs
Chancellor Hotel Fayetteville

THURSDAY – April 25, 2019

1:00PM-3:00PM
Trade Fair Officially Opens

Please note there is one day to set up booths this year. The trade fair doors will be locked Thursday April 25, 2019 until 1pm when Trade Fair opens. This is to ensure that booths are not tampered with while other events are in process.

DOOR PRIZES

VENDOR DRAWINGS and DOOR PRIZES
WILL BE HELD THROUGHOUT
TRADE FAIR.
A PIA REPRESENTATIVE WILL VISIT
EACH BOOTH. WINNER MUST BE
PRESENT TO RECEIVE PRIZE

Questions? We can help you! Contact us at (501) 225-1645, or if you prefer

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